Privacy Policy

Who we are

Smatchd is a hiring platform focused on improving alignment between organisations and candidates through salary transparency and measurable hiring signals.

For the purposes of data protection law, we act as a data controller in relation to personal data collected through this website.

If you have questions about this policy or how your data is handled, you can contact us at hello@smatchd.com.

Scope of this policy

This policy applies to:

• Visitors to the Smatchd marketing website
• Individuals who contact us via forms or email
• Early users, employers, and candidates interacting with pre-launch features

Separate product-level policies may apply once you access the Smatchd application experience.

Personal data we collect

We only collect data that is necessary for legitimate business purposes. Depending on how you interact with us, this may include:

• Contact information — such as your name, email address, and message content when you submit a form or contact us directly.
• Professional context — such as whether you are contacting us as an employer, candidate, or partner.
• Technical information — such as browser type, device type, and high-level usage data collected via essential cookies.

How we use your data

We use personal data for the following purposes:

• To respond to enquiries and messages you send to us
• To provide information about Smatchd and our services
• To manage early access, demos, and partnership discussions
• To improve the performance, security, and usability of our website

We do not sell personal data, and we do not use your information for automated decision-making or profiling for marketing purposes.

Legal basis for processing

Under applicable data protection laws, including the UK GDPR, we rely on the following legal bases to process personal data:

• Consent — where you voluntarily submit information to us
• Legitimate interests — to operate, secure, and improve our services
• Legal obligations — where required by law or regulation

Cookies and similar technologies

We use essential cookies to ensure the website functions correctly. These cookies do not track you across other websites and are necessary for basic functionality such as security and consent preferences.

Where optional cookies are used, you will be given the opportunity to accept or decline them.

Who we share data with

We may share limited personal data with trusted service providers who help us operate our website and services (for example, hosting or analytics providers).

These providers are contractually required to protect your data and may only use it in accordance with our instructions.

How long we keep your data

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law.

When data is no longer required, it is securely deleted or anonymised.

Your data protection rights

Depending on your location, you may have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data
• Object to or restrict certain types of processing
• Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us at hello@smatchd.com.

Data security

We take reasonable technical and organisational measures to protect personal data against loss, misuse, unauthorised access, or disclosure.

No system is completely secure, but we continuously review and improve our safeguards.

Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal requirements.

Any updates will be posted on this page, and the revised policy will apply from the date it is published.